Admin/Finance Officer

Humanitarian Organization for the People of Afghanistan

National Staff Position

Job Description:

Position

Admin/Finance Officer

Job Station

Kandahar

Reporting to (hyerarchcal)

Regional Director 

Reporting to (functional)

Regional Director 

Dependant

 N/A

Contract

 6 months contract

Status

 Full time

Availability

 ASAP

About Humanitarian Organization for the People of Afghanistan:

Humanitarian Organization for the People of Afghanistan (HOPA) is established in 2022 is a non-governmental, non-profit organization (NGO) registered under registration No. 5412 with the Ministry of Economy, Afghanistan. HOPA is dedicated to provide emergency aid and support humanitarian assistance for Afghans in various parts of the country. vulnerable, women, men, youth, and children and in particularly Social affairs, Agriculture, Health, Reconstruction and Returnees addressing the most urgent needs of the target groups through service provision and advocacy efforts to alleviate poverty and build their resilience. HOPA main focused area is working with farmers, poor families, employment, education, health, food security and as well as minorities with partners together now. HOPA is strongly focusing its interventions on contributing to more productive and sustainable livelihoods, particularly within the employment, food and sheltering sector, and on strengthening basic economic activities such as providing small loans to skilled poor works with the ultimate goal for eradication of poverty in Afghanistan. Understanding that resolving conflicts and working for social peace at all levels of society is a prerequisite to successful development of Afghan society.

Job Purpose:

Execute Program, according to Regional Director indications and HOPA procedures, in order to ensure the activities of the porgram and develop the activities to donor’s requirements.

Duties and Responsibilities:

• Keep and maintain all the accounts records in soft as well as in hard form.
• Responsible to deal all the accounts of the organization and settles all matter of banks.
• Responsible to maintain ledger books for regional office and main office.
• Make sure verification of all the accounts record before auditory process,
• Responsible to submit the financial report to the finance manager for compilation, review and onwards submission to the donor.
• Make sure all the records/ accounts/ financial transactions are booked before the audit commencement.
• Responsible for the submission of monthly report in soft and as well as in Hard.
• Ensure cordial relation with the line department and audit department of the donor agency.
• Any other tasks assign by the supervisor.
• Responsible for the overall function of Admin and Finance at field level.
• Records all incoming and out-going letters and documents.
• Conveys all the required instructions and policies of the organization to the staff and the views of the regional staff to the leading body.
• Monitors administrative aspects of the regional office/staff and evaluates discipline and punctuality of the staff to the assigned tasks.
• Ensure attendance register maintain it on daily bases, keep the leave record of staff and share it with HR Manager on monthly bases.
• Make sure the compilation of Personal file of field staff in all contexts.
• Responsible to supervise the work, related to purchase of furniture, office equipment, computers, vehicles/motorbikes/bicycles, air conditioner and miscellaneous.
• Responsible to negotiate service agreements with vendors.

Job Requirements:

• Bachelor’s Degree in Business Administration or similar related field
• 5 years’ experience in management
• Excellent communication skills and English Proficiency, both oral and written;
• Excellent computer skills in word processing and excel.
• Outstanding team building and management skill.
• Negotiation and decision-making skills.
• Ability to make decision and get measurable results through a diverse team.
• Ability to manage and direct a multicultural and multi-disciplinary team.
• Time-management and organization skills

Please submit your CV Physically to the following Address or through below email Address:

House # 34, Bagh D Area, Ayno Mina, Kandahar 3801, Afghanistan

hr@hopafghanistan.org